This article outlines the steps to create a new event. Event setup varies depending on the event type. All published Bevy events generate an event page that you can use for promotion, registration, and retrospect.

Create a new event

1. Within the Chapter Dashboard, click Events from the left sidebar.
2. Click New Event and choose the event type, or create a copy of an existing event to start with some details already filled out.
   Please note that the Event type cannot be changed through the Dashboard the event is created. If you happen to pick the wrong type of event (or copy an event with an unwanted type), you'll need to cancel the event and start over with a fresh one.
3. Fill out the General Information tab, which is different depending on the event type.

Title and Description

• You can drag and drop photos to the event description
• Apply styling to text by selecting a given word or text. Styling options appear after you select text.

  

• Optionally apply tags for analytics purposes. (Tags must be enabled by your administrator.)
• Optionally hide the event to prevent it from appearing on the Chapter page and avoid sending emails to members.

Schedule and Agenda

• Enter the start and end date. By default, the event timezone will reflect the chapter's timezone. You can adjust that to make the event happen in a timezone that is different from the chapter's timezone.

  

  • Creating Events with a past date is only possible for certain roles. If you are not able to select or add a past date as Event Start or Event Ends dates, please reach out to your Community Admins
• Add multiple items to the agenda at different times.

  Click the magic wand to automatically populate agenda, location, and ticket type data from the previous event. It populates details from the last event of the same type for this chapter.

  • The agenda item description box is a text only field. It will not support special formatting such as bullet points, hyperlinks, etc.

Location

This section is mandatory for hybrid and in-person events.

• Enter the location details for the event.
• Optionally include a map of the location on the event page.

Virtual Event Platform

This section is mandatory to hybrid and virtual events. 

Choose the virtual platform (external URL) or Bevy Virtual.

• If using an External URL, see this article.

  

• If using Bevy Virtual, optionally select to enable many-to-many, enable private Q&A, or disable chat.
• Use the Instructions (optional) field to include instructions for joining the event. For example, join the event early for networking!
  The instructions you enter display everywhere that the virtual event URL displays. For example, on the event page (after registering) or in emails that include the event details. 

Event Tracking

Enter the Facebook Pixel ID (if applicable).

People

Learn more about speaker profiles.

Sponsors & Partners

Click the magic wand to automatically populate agenda, location, and ticket type data from the previous event. It populates details from the last event of the same type for this chapter.

Learn more about sponsors and partners.

Tickets/RSVPs

Learn more about tickets.

Save and Publish

Click Save Draft and Preview before publishing.

Frequently Asked Questions

Why is my event not showing up on the upcoming events page?

Check your chapter’s general settings to ensure the latitude and longitude fields are filled in correctly.

What are the differences between setting up virtual and in-person events?

Event types within Bevy are highly configurable, so the setup options you have in your Dashboard depend on your community admin preferences. The differences in options primarily apply to these event functions:

Other considerations apply for tickets, forms, emails, and agendas. Refer to your community's playbook (if available) for specifics on how to use the event types available to you.