Create a new event

This article outlines the steps to create a new event. Event setup varies depending on the event type. All published Bevy events generate an event page that you can use for promotion, registration, and retrospect.

• Title and Description
• Schedule and Agenda
• Location
• Virtual Event Platform
• Event Tracking

To create a new event:

1. Within the Chapter Dashboard, click Events from the left sidebar.
2. Click New Event and choose the event type.

   Alternatively, create a copy of an existing event to start with some details already filled out.

3. Fill out the General Information tab, which is different depending on the event type.

   Title and Description

   • You can drag and drop photos to the event description
   • Apply styling to text by selecting a given word or text. Styling options appear after you select text.

     

   • Optionally apply tags for analytics purposes. (Tags must be enabled by your administrator.)
   • Optionally hide the event to prevent it from appearing on the Chapter page and avoid sending emails to members.

   Schedule and Agenda

   • Enter the start and end date. By default the event timezone will reflect the chapter's timezone. You can adjust that to make the event happen in a timezone that is different from the chapter's timezone.

     

   • Add multiple items to the agenda with different times.

     Click the magic wand to automatically populate agenda, location, and ticket type data from the previous event. It populates details from the last event of the same type for this chapter.

   Location

   This section applies to hybrid and in-person events.

   • Enter the location details for the event.
   • Optionally include a map of the location on the event page.

   Virtual Event Platform

   This section applies to hybrid and virtual events. 

   Choose the virtual platform (external URL) or Bevy Virtual.
   • If using an External URL, see this article.

     

   • If using Bevy Virtual, optionally choose to enable many-to-many, enable private Q&A, or disable chat.
   • Use the Instructions (optional) field to include instructions for joining the event. For example, Join the event early for networking!
     The instructions you enter display everywhere that the virtual event URL displays. For example on the event page (after registering) or in emails that include the event details. 

   Event Tracking

   • Enter the Facebook Pixel ID (if applicable).
4. Add People.

   Learn more about speaker profiles.

5. Add Sponsors & Partners.
   Click the magic wand to automatically populate agenda, location, and ticket type data from the previous event. It populates details from the last event of the same type for this chapter.
   

   Learn more about sponsors and partners.

6. Add Tickets/RSVPs.

   Learn more about tickets.

7. Click Save Draft and Preview before publishing.

Frequently Asked Questions

What characters are not allowed in the event body?

The event editor body does not support the use of emoji characters.

Why is my event not showing up on the upcoming events page?

Check your chapter’s general settings to ensure the latitude and longitude fields are filled in correctly.

What are the differences between setting up virtual and in-person events?

Event types within Bevy are highly configurable, so the setup options you have in your Dashboard depend on your community admin preferences. The differences in options primarily apply to these event functions:

Other considerations apply for tickets, forms, emails, and agendas. Refer to your community's playbook (if available) for specifics on how to use the event types available to you.