Mute people, stop video, promote presenters, remove attendees from the event, pin or delete chat, block chat, use slow mode, and admit people from a webinar waiting room when it is enabled — in Bevy Virtual Meetup, Bevy Virtual Conference, and webinar rooms.

Hosts and moderators use these tools during a live Bevy Virtual room to keep the session safe and on track. The same Participants and chat controls appear in Bevy Virtual Meetup, Bevy Virtual Conference (sessions, Stages, and Backstage), and webinar rooms on either product. Open Participants in the tray for people controls, and use session chat for message and slow-mode controls.

Day-of join, promote-to-moderator, Stage Backstage, and end-for-all steps stay in the product host articles: Use Bevy Virtual Meetup as a host/moderator and Use Bevy Virtual Conference as a host/moderator.

Who can use these tools

• Hosts — people who join with host permission (typically a chapter team or HQ role that includes host permission).
• Moderators — registered attendees promoted with Moderator mode during the session.

Only hosts and moderators see the full Participants admin controls. To promote someone to moderator, see Use Bevy Virtual Meetup as a host/moderator or Use Bevy Virtual Conference as a host/moderator.

Mute people or stop their video

From the Participants panel, you can mute or stop video for everyone in the active filter who currently has a microphone or camera on.

1. Open Participants in the tray.
2. Choose a filter tab if needed: All, Presenters, or Staff.
3. At the top of the list, select the control to mute everyone in that filter, or the control to stop video for everyone in that filter.

You can also mute or stop video for one person from their row when those controls are available. People see that a moderator turned the device off.

Promote someone to presenter

Give Presenter mode to anyone who needs to speak, show video, or share their screen. They do not need to raise a hand or send a presenter request first.

1. Open Participants in the tray.
2. Open Actions for the person.
3. Turn on Presenter mode.

• They may need to accept presenter access and allow camera and microphone in the browser.
• When they finish, turn Presenter mode off so they leave the video grid (or stage, in a webinar or Conference Stage).
• Raise Hand and presenter requests still work when someone asks to speak — they are optional.
• In Conference, Presenter mode applies to the current room and might need to be granted again after someone rejoins.

Remove someone from the event

1. Open Participants in the tray.
2. Open Actions for the person.
3. Select Remove from event.
4. Confirm in the dialog.

They leave the call immediately — they do not stay until they reload. They see that they were removed from the event, and they cannot rejoin this event. Chapter hosts and other people with host rights cannot be removed this way.

Delete a chat message

Hosts and moderators can delete messages in the room chat (except when the product does not grant delete rights for that message). Attendees can delete their own messages.

1. Open the menu on the message you want to delete.
2. Select Delete.
3. Confirm. You cannot undo this action.

Pin a chat message

Pin a message so it stays visible at the top of session chat. Pinning a new message replaces any message that is already pinned.

1. Open the menu on the message you want to pin.
2. Select Pin.

To remove the pin, open that message’s menu and select Unpin, or use Unpin on the pinned message at the top of chat.

Block or unblock chat for an attendee

Block stops that person from sending chat messages for the remainder of this event. You can start from a chat message or from Participants.

From chat:

1. Open the menu on a message from the person.
2. Select Block chat.
3. Confirm.

From Participants:

1. Open Participants.
2. Open Actions for the person.
3. Select Block chat.
4. Confirm.

To restore chat, open their Actions menu in Participants and select Unblock chat.

Turn on slow mode for chat

Slow mode limits how often people can send chat messages during the session.

1. Open session chat.
2. Open Slow mode settings.
3. Choose a duration, or turn slow mode off.

When slow mode is on, attendees see that they can send a message only every set number of seconds. More detail: Turn on slow mode in event chat.

Admit people from a webinar waiting room

If your community has the webinar waiting room enabled and the room is running with webinar features, attendees wait in a lobby until a host or moderator admits them. Hosts and moderators skip the lobby. This applies to webinar rooms on Meetup or Conference.

1. Join as a host or moderator.
2. In the tray, select Waiting room (the count shows how many people are waiting).
3. Select Admit next to one person, Admit all for everyone currently waiting, or turn on Let everyone in so late arrivals go straight into the room.

Interactive Meetups or Conference sessions without webinar features do not use this waiting room. Full admit steps: Admit attendees from the webinar waiting room.

About automatic chat filtering

Your community’s chat moderation settings can automatically filter or remove messages that match blocked word lists (including common English profanity and selected terms in other languages). When a message is blocked this way, it may disappear as soon as it is sent. Hosts and moderators do not turn this filter on or off from inside the Bevy Virtual tray. If filtering seems wrong for your community, contact Bevy Support or your Customer Success Manager.