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Use transcriptions and closed captions in Bevy Virtual Meetup

  • Updated

As a host or moderator, turn on live transcription and closed captions during a Bevy Virtual Meetup session, and download a transcript and summary after a recorded event.

Hosts and moderators manage live transcription for the session. Anyone in the room — including you — can turn closed captions on or off for themselves while transcription is active. If the session is recorded, you can also generate a downloadable transcript and summary after the event.

  • Live transcription — the real-time text version of what speakers say during the session. Hosts and moderators start and stop it from the session toolbar.
  • Closed captions — on-screen text each participant can enable to read along. Captions are available only while transcription is active.

Note: Attendees who only need to turn captions on for themselves should see Turn on closed captions in Bevy Virtual Meetup. This article covers host and moderator controls, including Finish/Start transcription and post-event downloads.

Manage live transcription

Transcription usually starts automatically when a host or moderator joins the session (when transcription is enabled for your community). You manage it from the session toolbar.

  1. In the session toolbar, select Transcription. Select More if you do not see the control.
  2. In the Transcription panel, you can:
    • View the live transcript.
    • Select Finish to stop transcription for the session.
    • Select Start to begin transcription again if it was stopped.

Screenshot 2024-07-15 at 3.28.18 PM.png

Tip: When you select Finish, closed captions are no longer available for anyone in the session until someone with host or moderator tools selects Start again.

Turn closed captions on or off

Closed captions are available when transcription is active. Each person controls captions for their own view.

  1. In the session toolbar, select Enable captions. Select More if you do not see it.
  2. To turn captions off for yourself, select Disable captions.

Screenshot 2024-07-15 at 3.26.51 PM.png

Captions appear on screen for participants who turn them on. Turning captions on for yourself does not turn them on for everyone else.

Download a transcript after the event

If the session was recorded, you can generate a transcript and a summary from the Recordings tab on the event. Live captions during the session do not create these downloadable files by themselves. To record during the Meetup, see Record a virtual event in Bevy Virtual Meetup.

  1. Open the completed event in the chapter dashboard (from the hosting chapter).
  2. Select the Recordings tab. This is separate from Wrap up, which is for featured external media on the past event page.
  3. Under Session video recordings, find the recording, then select Generate Summary.

This creates a transcript and a summary of the session. The post-event transcript is more accurate than the live transcript.

  1. Check the Transcripts & Summaries table for the job Status. Processing can take several minutes (sometimes up to about 10).
  2. When the status shows the job is ready, select Download transcript or Download summary.

Note: A recording is required to generate the post-event transcript and summary. Transcripts & Summaries appears when that feature is enabled for your community. For the full Recordings tab (download files, Media Library, delete), see Manage event recordings.