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About Bevy Virtual Conference

  • Updated

Agenda Components

When building your conference agenda, consider these four key components:

Stage

The stage in Bevy uses broadcast technology to stream to an unlimited number of attendees.

You'll primarily use the stage to host your events, setting up "stage sessions" and scheduling "breaks" as required.

  • Can use multiple stages simultaneously.
  • Can live-stream content to a stage.
  • Can stream pre-recorded content via RTMP keys.
  • Can utilize backstage functionality.
  • Can have a maximum number of 9 presenters on the stage at once.
    • Visible maximum is only 5 if there is a screen share active.
    • The first 5 presenters to join on audio and video are the ones that show.
    • “Break” session types are not joinable.

Sessions

Sessions outside the stage experience:

  1. are designed for a more intimate gathering.
  2. provide live conferencing for up to 5,000 attendees.

Within session:

  • An unlimited number of concurrent sessions are permitted.
  • Segment sessions by ticket types, e.g., create a 'Speaker Green Room' only visible to attendees who registered under a “speaker” ticket type.
    • Speakers can use the Green Room to get set up and check to make sure everything is working before sending to the main stage or session.
  • Sessions can be live or pre-recorded.
  • No backstage functionality is available for non-stage sessions.
  • Utilize breakout rooms for structured networking for attendees.
  • The number of presenters changes the maximum number of viewers.

Booths

Booths in Bevy simulate an in-person sponsor booth and are open for visitation throughout the conference.

Booths are a great place to showcase your supporters, sponsors, and partners.

  • Booths are visible the entire duration of the event.
  • Booths are accessible from the top conference navigation bar, not within Agenda.
    • If you do not add a booth, the Booths option won't appear.
  • Booth can display a static image or a video.
    • If video, attendees can click to play on demand.

Networking Tables

Networking in Bevy simulates an in-person networking table and are open for visitation throughout the conference.

Networking tables are great ways to engage your attendees in your virtual conference! Attendees join networking tables to connect on topics they are interested about, birds of feather discussions, and more. 

  • Host can create an unlimited number of tables in advance to help attendees find their interested tables.
  • Segment tables by restricting certain ticket types, or leave them open to all.
  • There can be 2–50 attendees at one table at any given time (chosen at the time of setup).
    • The number of attendees allowed within each table is the same for all tables across the conference
    • However, hosts can exceed the set attendee capacity limit, unless the room is already at 50 attendees.
  • All attendees join in presenter mode, with audio, video, and screen sharing access.
    • Attendees can toggle off and on their camera or microphone as they want.
  • Each table has its own dedicated chat.
  • Each table can also be recorded if a host wishes.
  • You can make updates while your event is taking place, including adding and removing tables or making edits to existing ones.
    • Note that these changes will only be visible to attendees who refresh their networking settings (navigate away and back).
  • Networking tables are accessible from the top conference navigation bar, not within the Agenda.
    • If you do not add a table, the Networking option won't appear.