Learn how to open a Bevy Virtual Conference backstage, prepare speakers, use backstage chat, and broadcast to the stage. A backstage link provides room access, but media and broadcast controls depend on the participant's conference permissions.
Important: Bevy Virtual Conference events can only be created in the legacy dashboard at this time (Create a new event (Legacy Dashboard)
Access the backstage
The backstage is the staging area for a conference stage. Hosts, moderators, and presenters can prepare there before content is broadcast to attendees on the stage.
Important: A backstage URL only opens the backstage room. It does not grant presenter or moderator permissions. Adding someone as a Speaker in the event's People settings also does not grant conference permissions.
Hosts generate a backstage URL when they create a stage under the Agenda tab in the legacy dashboard. The URL is also available from the event agenda.
- Ask the speaker to RSVP using the Bevy account they will use during the event.
- Copy the backstage URL from the stage details or event agenda.
- Share the URL with the speaker.
- After the speaker joins, grant the permissions they need from the People panel.
People who receive the URL must sign in and have an active attendee record for the event. The URL does not bypass event or ticket access requirements.
This URL can also be found in Agenda, inside the event:
Understand backstage permissions
| Role or setting | What it allows | How it is granted |
|---|---|---|
| Speaker | Displays the person as event content. It does not grant backstage media, moderation, or broadcast controls. | Event People settings |
| Presenter mode | Allows the person to use microphone, camera, and screen sharing. It does not allow the person to start or stop the stage broadcast. | People panel > Actions > Presenter mode |
| Moderator mode | Allows the person to manage participants and start or stop the stage broadcast. The moderator grant is saved for the event and is restored when the person rejoins. | People panel > Actions > Moderator mode |
| Host | Provides host and moderator capabilities, including broadcast controls. | Chapter team permissions |
Permission labels: Staff and Presenters in the People panel are filters based on current permissions. Moving or categorizing a person does not grant permissions; use the person's Actions menu.
Prepare a speaker before attendees join
- Create the stage so that its backstage room and URL are available.
- Have the speaker RSVP with the account they will use on event day.
- Join the backstage as a host or moderator and send the speaker the backstage URL.
- After the speaker joins, open the People panel.
- Open Actions for the speaker and turn on Presenter mode.
- If the speaker must manage participants or start and stop the broadcast, also turn on Moderator mode.
- Ask the speaker to confirm that the microphone, camera, and screen-sharing controls are available.
Tip: Rehearse with the same account and device the speaker will use during the event. Presenter mode changes the current room session and might need to be granted again after the speaker leaves and rejoins. Moderator mode is saved for the event.
Use backstage chat
Backstage participants can use the following chat options:
- Backstage chat — A group chat visible only to people in the backstage.
- Public chat — The stage chat, visible to stage attendees.
- Direct messages (DMs) — Private messages sent to another event attendee.
Backstage chat is essentially a group chat for those in the backstage, and can be used throughout the event. This chat is not visible in the general conference.
You can also chat with everyone in the stage using the Public chat icon. All stage attendees will be able to see these messages.
DMs, stand for Direct Messages, where you can contact any attendee in the event.
Broadcast to a stage
Only a host or moderator can start or stop the broadcast from backstage. Presenter mode alone does not provide broadcast permission.
- In the bottom menu, select Broadcast.
- In the confirmation message in the upper-right corner, select Broadcast.
When broadcasting begins, the button changes to Stop broadcasting.
After you click the button, you need to confirm the action in the popup that appears in the right-top corner:
Subsequently, the Broadcast button will change to Stop broadcasting
To stop the broadcast, just click the button Stop broadcasting and confirm the action in the popup:
If you need to appear on camera or share your screen but do not see those controls, ask a host or moderator to enable Presenter mode from your Actions menu. If you need to control the broadcast, ask for Moderator mode.
You can also stream to a stage. To learn more, see Simulcast to a stage
Leave the backstage
If you entered backstage from the shared URL, save that URL so you can re-enter. Hosts and moderators can also navigate to backstage from the event agenda.
Record from the backstage
The stage is recorded automatically when event recording is enabled. You can also record the backstage separately. See Record a Bevy Virtual Conference event.