Cohosted event settings

This article explains the admin settings and options for cohosted events. This includes how to enable and disable cohosting for events and how to manage collaborators. 

Understand cohosted events

A cohosted event is an event that multiple chapters host together. One chapter creates and manages the event and other chapters share it with their members. The event displays with their upcoming events, even newsletters. This means that the event is managed in one place, but displays on all chapters. Collaborating chapters select the events they want to share with their members, and hosts can see other chapters involved.

The chapter hosting the event manages everything - this includes things like the event details, registration, and emails. Only the host chapter can edit the event and see a list of attendees.

Most chapter team members can add their chapter as a collaborator. This is done on the event page.

Admins can add multiple chapters, or all chapters, as collaborators for an event. 

Enable event cohosting

In the admin dashboard you can instantly enable or disable cohosted events for all chapters. When cohosting is enabled, people can make an event a cohosted event. 

After you enable cohosted events, the Cohost tab displays for all events. This includes new and existing events. 

After you disable cohosted events, the Cohost tab doesn't display. Collaborators on existing, published cohosted events no longer see the event in their event list.

If you enable event cohosting after you disable it, any existing cohosted event options, like collaborators, are automatically added back to events.

To enable event cohosting:

1. In the admin dashboard, select Settings in the sidebar menu.
2. In the General Settings section, select the Enable event cohosting checkbox.
3. Save your changes.
   Event cohosting is enabled as soon as you save your changes.

To disable event cohosting:

1. In the admin dashboard, select Settings in the sidebar menu.
2. In the General Settings section, clear the Enable event cohosting checkbox.
3. Save your changes.
   Event cohosting is disabled as soon as you save your changes.

Add collaborators

Admins can add multiple chapters, or all chapters, as collaborators for cohosted events. 

Host chapter team members can remove collaborators for an event at any time when they edit the event.

Select chapters to add as collaborators

When you edit a cohosted event, you can search for and add chapters as collaborators for an event. To add chapters:

1. Open the event in the chapter dashboard, and then go to the Cohost tab.
2. Open the Add collaborators button menu, and then select Select manually.
   This opens a dialog window that has a list of chapters that you can add.
   
3. Select the checkbox for all the chapters you want to add as collaborators.
   You can search for chapters by region, country, or chapter name.
4. Select Add to save your changes. 
   This adds the chapters as collaborators. You can remove them at any time with the Remove button.

Add all active chapters as collaborators

When you edit a cohsoted event, you can add all of the active chapters as collaborators at the same time. To add chapters:

1. Open the event in the chapter dashboard, and then go to the Cohost tab.
2. Open the Add collaborators button menu, and then select All active chapters.
3. Confirm the change by selecting Add. 
   This immediately adds all active chapters as collaborators for this event. Chapter team members can remove themselves, or you can later remove them.