Open a shared sponsor invoice link to review amounts, due status, and description, then print or download a PDF. No Bevy account is required. Organizers share the link and PDF after they send an invoice.
When a chapter sends a sponsor invoice, the sponsor’s finance contact can open a private link to view the invoice online. You do not need a Bevy member account. Draft invoices are not available on this page.
Note: The invoice link uses a long unique ID in the URL. Treat it like a shared secret: only people who receive the link can open it. The page is set not to be indexed by search engines. If the link is wrong or the invoice is still a draft, the page is unavailable.
Important: The public invoice page is for viewing and downloading. Card payment on this page is not available. Follow the payment instructions your chapter contact sends (for example a PDF, bank transfer, or an external accounting pay link).
Open the invoice
- Open the invoice link your chapter contact shared. The path looks like
/sponsors/invoice/…/on the community site. - Review the invoice details on the page.
- To save a copy, open the download control (labeled Download), then choose Print invoice or PDF when a PDF is available.
Paid invoices show a paid status. Voided invoices show as voided. You can still open those pages to review history.
| On the page | What you see |
|---|---|
| From / To | Community (vendor) billing details and the sponsor company billing address |
| Invoice Number | The invoice code (for example the value shown as Invoice # in the dashboard) |
| Issued / Due | Issue date, due date, and a status such as Due in N days, Due today, Past due, PAID, or VOIDED |
| Description | Sponsorship details entered by the organizer |
| Amounts | Sponsorship (net), Tax, Subtotal, and Amount Due in the invoice currency |
Tip: PDF download from the public page is available when the community uses Bevy’s invoice PDF. If PDF fails or is missing, ask your chapter contact to forward the PDF from their invoice email, or use Print invoice.
For organizers: share the invoice with a sponsor
Bevy does not automatically email the sponsor’s billing contact when you send an invoice. The Sponsorship invoice published system email goes to your chapter’s payment contacts (and the person who created the invoice), with the PDF attached and a link to the public invoice page.
- Send the invoice from the Chapter Dashboard (see Create and manage sponsor invoices).
- Open the published email, or copy the public invoice link from that email’s Pay link (it opens the same view page).
- Forward the attached PDF and/or the public link to the sponsor’s finance contact, and include how you want them to pay.
For email names and recipients, see System emails.
Organizer shortcuts on the public page
If you are signed in and your chapter role can change the sponsor or invoice, the public page can show:
- Sponsor — opens the sponsor profile in the Chapter Dashboard.
- Edit Invoice — opens the invoice in the Chapter Dashboard (drafts are editable; sent invoices are view-only there).
Sponsor contacts who are not signed in do not see these links.