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Best practices for presenters in Bevy Virtual Conference

  • Updated

Follow these best practices to prepare for and deliver a strong presentation in Bevy Virtual Conference. Learn when you can join a Stage or Session and how to confirm that Presenter mode is enabled.

Prepare for your session

Before your session:

  • Set cameras to landscape orientation so speakers display properly in the event and the recording. Place phones and tablets in landscape, not portrait, so the speaker isn't cut off. Bevy's default video display is landscape.
  • Use an up-to-date Chrome browser.
  • Invest in lighting, such as a small ring light, for better visibility.
  • Wear solid colors to avoid distracting patterns on screen.
  • Appoint a chat moderator before your session, and agree on how to handle audience questions.
  • If you use the Q&A feature, coordinate timing with the host or moderator, and announce it to the audience during the session.

Confirm presenter access and join

Before event day, confirm with your host that you will have Presenter mode in the live room.

Important: Being listed as a Speaker on the event page or agenda does not give you microphone, camera, or screen-share controls.

Stage

Use the Backstage link that your host sends. After you join, ask the host to open the People panel, open Actions for your name, and turn on Presenter mode. Presenter mode enables your microphone, camera, and screen-share controls.

If you also need to manage participants or start and stop the Stage broadcast, ask the host to turn on Moderator mode. Moderator mode does not replace Presenter mode for your media controls.

Learn more in About backstage in Bevy Virtual Conference.

Session

The Join action becomes available 15 minutes before the Session start time. Join as soon as it becomes active, then test your audio and video.

If you are in the room but do not see camera or screen-share controls, you joined as an attendee. Message a host in chat and ask them to open the People panel, open Actions for your name, and turn on Presenter mode. Moving your tile on the Stage layout or using the Staff or Presenters filters does not grant permissions.

For the host steps, see Use Bevy Virtual Conference as a host/moderator.

During your session

While you present:

  • Place slides or notes below your camera to keep eye contact with the lens.
  • Slow down and pause between sentences, since online audio differs from in-person.
  • Use visible hand gestures as nonverbal cues to build trust.
  • If you use pre-recorded content, use chat, Q&A, and pinned chat to engage attendees.

Learn more inPresenter Troubleshooting FAQs.