Create a watch past recording event to register attendees

We have the need to publish an event recording, but we also need to register which attendees watched it. We'll use a long live event and a custom Page Builder template to keep track of this. These are the steps:

Create the event

First, Go to your chapter's dashboard and create a new event

1. Choose a title for the event

I chose "Webinar recording" and completed all the required fields.

2. Select In-person as Venue

This will require to complete the location data. Use any location, we'll hide this information in the event page.

3. Select event dates

As start date, you can select any date. For the end date, select one in the far future, like 100yrs from now, or when you want to stop publishing this content.

4. Set the RSVPs ticket

I've added one ticket with title "Watch Recording" title and set max quantity to 10000

5. Click on Publish

Modify the Page Builder template for the event

Modify the Page Builder template to have a header, a recording description, a subscribe button and the video.
Please note that this requires specific permissions that are specific to your position. Check with your HQ.

1. In the Event Edit page, Click on "Page Builder"

2. Modify the header, leaving only the minimal information

In the demo, I left only title, short description, chapter, and sharing option.

The RSVPs buttons will be modified in next steps.

3. Add a new container from the side panel

4. Select the new container and click Display

5. Click on "After visitor RSVPs"

6. Drag a Video component, into the created Container

7. Set the External Video link

I choose https://www.youtube.com/watch?v=lwtP2HfuBKU, but can be any link supported by Page Builder

8. Create a new Container

9. And set the display rule to "Before visitor RSVPs"

10. Drag the RSVP button from the Header to the new container.

11. Select the button and change the state "View RSVP Option" (Display tab)

12. Change the RSVP text in the button

I used "Subscribe to watch recording" but you can use any text for this CTA.

13. Remove the rest of components in the template that are not required

This is the final template for this demo:

14. Click on Save

Final results

In the event page, the experience for the end user will be to "RSVP" for the long event, but the Page Builder template will show a different content after they RSVP:

Check the recording to see how it works: https://www.loom.com/share/594aeb0c5c28475f99798c3cfc6eeed6?sid=98f9a447-8083-463f-a2b5-ad88fff64f73

Ryan Wakefield

November 19, 2024 23:13

So something that I came up with today could help solve this situation. Right now, if you have it setup so that your end users need to login/authenticate to RSVP to your events, then you can set it up so that the container for the video displays "After visitor RSVP's" but then the video element you would set to display "After event ends".

Now the only downside I could see to this idea is it could make the stats of the number of users that RSVP'd for the event go up, but the number of users that actually attended the event will stay static. So this could affect some of the analytics in that regards which is why my idea could be seen as a negative one.

Thanks!

Adrian Martin

November 27, 2024 09:06

Ryan Wakefield good point about the stats. Perhaps using a different event for the recording or a different ticket type can help. If you use a different event you'll have the option to set it up with an external URL, instead of Bevy Virtual, which prevents all the Page Builder editing.

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