Ryan Wakefield

• May 14, 2024 13:44

So when we created a new event, we decided to use the Bevy Virtual Platform as our virtual platform. However, one thing we noticed is that although we added the Hosts and the Speaker to the event, because the Speaker isn't part of the Chapter, they wouldn't get the automated email about the event being created/coming up.

 

However, what is even more weird is the fact that us as Hosts (we are Chapter admins) didn't get added automatically to the event.

 

So am I missing something here? Do all attendees (Hosts, Speakers, etc. alike) have to RSVP for the event like any normal attendee has to? Just seems kind of odd to me is all.

 

Thanks!

• Official comment

  

  LaKeisha Harrison Community team

  • May 20, 2024 15:19

  Unfortunately, there is no way for speakers and hosts to be automatically added to an event at this time. However, our product team is considering adding this feature to the product roadmap. In the meantime, you can manually add hosts and speakers to an event. This ensures that they are captured for event check-in purposes. Here's a help center article on how to manually add an attendee.
• 

  Ryan Wakefield

  • October 14, 2024 13:01

  This is definitely a bummer. To me, it makes a lot of logical sense that if you are putting a person as a speaker or a host, that they would automatically become attendees as they are already confirmed to be speaking/hosting. Just my 2 cents of course. :)

  Thanks!

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• 

  G Community team

  • November 06, 2024 18:46

  I 100% agree Ryan Wakefield

  There are a few reasons we haven't done it yet:

  1. Many events are in-person, so there's no need to add them to the event as they are already highlighted as a speaker
  2. When someone is added to an event, an account is created for them + they are added to the chapter mailing list - do you have your speakers permission to do so? Even if you did, do they know you creating an account for them on a platform the don't know? As such, it's against GDPR, POPI and CCPA to do so - and one of the main reasons for this
  3. In some cases, Oragnizers deal with the speakers agency and don't have their email, so are unable to add them to the event as the only way to get into the event, virtually, is with an email address you own and have access to.

  There are ways and work-arounds and things that's possible to make it happen - but the above is what's causing delays and why it's not implemented yet.

  As of today, you are more than welcome to manually add a speaker to the event. Hope this helps clarify some of the current rationale

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