Do I need Zoom Pro to leverage the Zoom integration?
No, you don't need Zoom Pro. You'll just be constrained to the Zoom time limit and participant list restriction without Zoom Pro.
Are zoom settings used in the event?
The integration honors the user's Zoom account settings. For example, in Zoom event settings, you can enable a waiting room so people don’t join the event before the host.
What if we have more than one user hosting an event within the same chapter at the same time?
The Zoom integration relies on one user account connected at the chapter level. So, in this case, one of the event organizers could use Zoom and the other could select the external URL option and paste their own Zoom link.
Does the Zoom integration cover both Zoom Webinars and Zoom Meetings?
In order to leverage Zoom webinars, we recommend you use the External URL option when publishing a virtual event on Bevy.
Can others join my Zoom meeting if I share my Bevy permalink that I received when registering?
No, they cannot join simply by having access to your link. The need to register themselves if tickets are still available in order to join.
Does every chapter team member have to connect their own account or have a Zoom Pro Account?
Let's say firstname.lastname@example.org sets up his Zoom account connected to the Buffalo, NY chapter. Now Amanda, Sam, and Rachel (who are fellow chapter team members) can create Bevy virtual events in the Buffalo chapter that generate a Zoom URL that we can use. Amanda, Sam, and Rachel should not connect their Zoom accounts to the chapter. They can create events with Zoom and on the back end using Joe’s account to generate the link.
Because of this, only one Zoom meeting/event in a Bevy chapter can happen at a time. Again, you can create multiple events in a chapter but you cannot have 2 or more events in a single chapter happening at the same exact time.
This means that there are cases where Sam may have a Bevy virtual event using Zoom, but it’s Joe’s account. While he’s joining the Bevy event itself, he’s using his Zoom account for a meeting separate from Bevy. This conflicts and one meeting will not be able to run. The same way that any Zoom account can only have 1 meeting happening at the same time.
If events are happening at the same time, you can use the external event URL in Bevy (with a Zoom link) to work around that limitation.
What happens if a zoom bomber pops into my meeting?
Only registered attendees can be joining your event; however, it is still possible to happen.
If someone does interrupt your call you can immediately remove them from the event by utilizing your admin permissions to “remove participant from room.”
You also can disable the chat feature if someone types inappropriate comments.
If there are several people doing this, and you’ve tried removing them but they keep popping in, simply stop the discussion and state that the event has been compromised and that you’ll need to end the chat immediately.
If it’s right at the start of the event, state that you’ll be rescheduling the event for a later time and date and that attendees will be notified of the new details and that you sincerely apologize and end the call.