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How to use the Bevy Organizer App

  • Updated
The Bevy Organizer App allows organizers to manage in-person attendees, scan QR codes and check people in. QR codes are included in the attendee's ticket confirmation email. You may also manually add attendees within the Organizer App.

Receiving QR Codes in ticket emails is a setting. If not enabled, please reach out to your Community Manager.

Get the app

  1. Download the app on iOS & Android
  2. Enter your Community URL (e.g., startupgrind.com)
    1. Remove thehttps://www part of the URL
  3. Sign in using the same email and password used to sign in to access the dashboard

Event visibility uses the same permissions as the web app. Admins will see all events. Local leaders see only the events for chapters they have access to.

Hidden events are not visible for chapter team members. Only admins can see hidden and public events.

Attendee List
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Event List

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Manage check ins

There are two ways to manage check-ins and other related features:

Swiping Attendee

  1. Swipe an attendee’s name to the right to check an attendee in. The name will turn green.

  2. Swipe an attendee’s name to the left and click “print badge” to print a badge (if enabled).

Scanning QR Code (if enabled)

  1. Select the QR code icon.

  2. Your camera will be enabled to scan a QR code and check a user in.

  3. Scan the code embedded in users' ticket that was sent to them via email (if enabled).QR_Code.png

Searching Attendees

In larger events, you can search for the attendee.

  1. Click Search

  2. Type in either the attendee's first or last name

  3. Once found, swipe right to check in or left to print
    Search.png

Sorting Attendees

When searching for an attendee, you can sort based on certain criteria.

  1. Tap the list icon

  2. Select first name, last name, or purchase date

  3. This will sort the list accordingly
    Sort_List.png

Manually add attendees

  1. Click on the user icon to add an attendee.
  2. Fill in the attendee details and click Add Attendee.
  3. The attendee is now counted in the attendee list. Remember to swipe right to check in the attendee.
    organizerapp3.png

Print a badge

Organizers will need to access WiFi-enabled printers via the settings on their phones. They will also need to have their labels to print. 

  • It's advised to use a dedicated badge printer
  • The app prints a standard label with the attendee's name & a scannable QR code

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To have the attendee QR code send in the ticket confirmation email, an admin must have it enabled. 

How to set up a printer

To print, you’ll need a WiFi-enabled printer on the same network that your phone is connected to.

  1. Once signed in, select your event

  2. Swipe left on any attendee

  3. Select the “Print badge” button that appears in line with the attendee's name

    1. For iOS

      1. This will bring up a list of printers

      2. Select the relevant printer

      3. The badge will print

      4. Watch the video here

    2. For Android

      1. A badge will appear

      2. Select the relevant printer from the “Select Printer” dropdown

        1. If there is no printer, select “All printers”

        2. Select the printer that is found

      3. Now select the “print” button. Alternatively, it should print automatically.

      4. Watch the video here

How to print automatically when checked in

Once the printer is set up, you can automatically print badges when you check a user in.

  1. Follow the steps above to set up a printer and print a badge to test

  2. Go back to the attendee list for your specific event

  3. Select the gear icon at the very top

  4. Check the “Automatically print badges on check-in” option

  5. Select anywhere above the popup to go back

    Print_gear.png

Frequently Asked Questions

Is it available on the Amazon App Store or for use on Fire Tablets?

No. However, you may sign in to your dashboard via any mobile browser. The Check-in view is optimized for mobile, and we have dedicated check-in views for operating on mobile.

Printing is not available via browser mode.

Attendees_Checkin.png

Can I track the number of RSVPs & check-ins from within the app?

Not from within the Organizer App. You can log into the dashboard via desktop or mobile device to view this information.

  1. Go to your event on mobile or desktop

  2. Log in to see the admin bar

  3. Select the “View Attendees”

  4. You’ll see an RSVP number as well as a check-in number

  5. You’ll need to refresh the page to get the latest numbers

    Attendees_View.png

Why do I not see any events after logging into the app?

Some possible reasons are:

  • There are no live events for the chapters you organize.
  • You do not possess the necessary authorization to access the events.
  • The events are hidden, and you don't have the admin role.