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Create a hidden event

  • Updated
This article outlines how to create a hidden event. Hidden events allow you to keep an event private.

Overview

Admins and organizers can create a hidden event if the event is meant to be private and not displayed on public pages automatically when published. Admins and chapter team members with event creation permissions can make an event hidden and disable/enable certain settings regarding chapter page display of the event, social sharing, and automated emails.

All events for a hidden chapter are automatically marked as hidden events, and it's not possible to make them public.

Admins and chapter team members with full permissions will be able to view hidden events on the chapter page regardless of hidden event settings. Only people with the URL can access a hidden event, and it doesn't show up on the community homepage or in search results.

Hidden events in Inactive chapters can be accessed by Admins and chapter team members with full permissions only.

If a chapter goes from being hidden to public after the hidden event is created, the event remains hidden unless it is edited, and This is a hidden event checkbox is deselected, and all changes have been published.

Hide an event

  1. When you create an event, select the This is a hidden event checkbox.
  2. Save or publish your event.

Hidden events do not display on public chapter pages, upcoming events, or past event pages. The event URL or event permalink is needed to access the event page.

Hidden Event Options

When an event is marked as hidden, there are a few options that can be disabled or enabled.

  • Show event on chapter page: show hidden events on the homepage of a chapter. Chapter team members will see the hidden events on the chapter event list regardless of this setting.
  • Disable social sharing: social sharing icons will not appear on the event page or emails.
  • Allow automated emails: Unless selected, Bevy will not send automated emails for this event. 

Frequently Asked Questions

How do I generate the URL for my hidden event?

Ensure the checkbox to make the event hidden is selected. Once you’re finished editing the event, publish it. The event will now appear under the Live tab of your Chapter’s Dashboard. Click the three vertical dots next to the event and select Event Page. This opens the event in a new tab where you can copy the URL in your browser.

Alternatively, you can use the Permalink that is generated when you publish the event. You can find that under the Edit tab of the event.

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If my Chapter is hidden, what happens to my events?

If your Chapter is hidden, all events will be hidden by default.

How do I share my hidden events?

When an event is hidden, attendees will need a specific URL in order to access the event. These events will not appear in search. See the first question for instructions to locate the event URL.

How are automated emails handled for hidden events?

By default, hidden events don't have automated emails queued up. There is a checkbox you can select to enable automated emails even for hidden events on a per event basis

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Will my hidden event publish to Meetup?

No, your hidden event will not publish on Meetup.