Configure StreamText closed captioning for Bevy Virtual Conference by mapping a StreamText event name to the main stage or a session in the Conference agenda before go-live. Attendees turn captions on with CC during the event.
In Bevy Virtual Conference, organizers can add real-time closed captioning for the main stage and for live or pre-recorded sessions. Captioning uses StreamText: a captioner creates an event name on StreamText, then you map that name to a stage or session in the Conference agenda.
There are two configuration steps:
- Create an event on StreamText.net (usually done by your captioning provider).
- Enter that StreamText event name on the Main Stage or Sessions tab in the Bevy Conference agenda, then save.
Note: StreamText captions are a live human captioning workflow. Bevy does not generate these captions with speech-to-text. For Bevy Virtual Meetup live transcription and captions, see Use transcriptions and closed captions in Bevy Virtual Meetup.
Before the event
- Schedule your Bevy Virtual Conference and decide which stages and sessions need captions. See Create a conference event.
- Hire a broadcast captioning company (for example Aberdeen or Caption Pros) and share the event date and time.
- Give the captioner the stage or session names from the Conference agenda:
- Main stage — one StreamText event name covers the stage and its stage sessions.
- Sessions — each agenda item under Sessions needs its own StreamText event name.
- Ask the captioner to create a StreamText event and return a StreamText event name. The name must be one word with no spaces. See the StreamText Help Center.
- Add each StreamText event name in Bevy (next section) and save the agenda.
Add the StreamText event name in Bevy
Open the event in the chapter dashboard, then open the Conference agenda builder.
- Select the Main Stage or Sessions tab.
- Open the stage or session that should show captions.
- In StreamText Event Name (sessions may show StreamText event name), enter the one-word name from your captioner. The helper text reminds you that the name comes from StreamText.net.
- Select Save.
| Agenda item | StreamText mapping | Notes |
|---|---|---|
| Main stage | One StreamText event name on the stage | Stage sessions on that stage share this name |
| Session (Sessions tab) | One unique StreamText event name per session | Do not reuse a name across overlapping sessions |
Tip: If you add the captioning company to your chapter team with access to edit the agenda, they can enter the StreamText event name themselves and test as soon as the stage or session is live in the agenda.
Day of the event
- Have the captioner run a caption test before the session starts.
- In the Conference agenda, Join for a session stays Starting soon until about 15 minutes before that session’s start time — for hosts and attendees alike. Host or organizer status does not unlock an earlier session Join.
- For a main stage, chapter team members with moderator access can open Backstage earlier to prepare. Audience Join on the stage still follows the same ~15-minute window.
- When the captioner types in the mapped StreamText event, captions appear at the bottom of the Bevy conference window for viewers who select CC.
Important: Overlapping or back-to-back sessions need different StreamText event names (and usually different captioners). Sessions often run long, so a shared name can send the wrong captions into the next room.
How attendees see captions
After a StreamText event name is saved on the stage or session, the CC control appears for that room. Attendees select CC (typically in the lower control tray) to show or hide the StreamText captions. If a StreamText name is set, StreamText captions take priority over any other in-product caption source for that room.
If you are not using a captioning company
Chrome can show live captions for media playing in the browser, but each attendee must turn that on for themselves. It is not a conference-wide StreamText setup. See Google Chrome Help.